Privacy Statement

Last updated: 14 October 2026

The AI Safety Unconference, Melbourne (AISUM or the Unconference) is run by AI Safety Australia & New Zealand (AISANZ), housed within Good Ancestors Policy Ltd (ABN 23 664 195 484), which is the data controller. The Unconference organisers, AISANZ and Good Ancestors are committed to protecting your privacy. This statement explains how we collect, use and protect your information when you sign up for updates, apply for, register for or take part in the Unconference, in accordance with the Australian Privacy Principles under the Privacy Act 1988 (Cth).

What information we collect

We collect this information under Australian Privacy Principle 3 for the purposes outlined below. Depending on how you interact with us, we collect:

Updates mailing list

• Your email address

Application

• Your name and contact details
• Your answers to our application questions, which may cover your background, your experience of and interest in AI safety, and links to your public profiles

Registration (if accepted)

• Your name, email, role and organisation
• Any dietary requirements and accessibility needs
• Payment details for your ticket: card payments are handled entirely by Stripe, and we receive only a transaction reference and billing name

On this site, if you choose to use these features

• Profile details you add: photo, bio, pronouns, links and areas of interest
• Messages you send other attendees, and meetings you book with them
• Responses to post-event feedback surveys
• Anything else you add to the site yourself while taking part in the Unconference

Technical information

• IP address, browser and device information, collected by our hosting and bot-protection providers to keep the site secure and prevent abuse

If you don't provide required information, we may not be able to process your application or provide appropriate event arrangements.

When you apply, we may create an account for you on this site with the email address you give us, and we may keep your application and the details you gave with it, whether or not you are offered a place or go on to register.

How we use your information

We use your information to:

• Send you updates about the Unconference, if you've signed up for them
• Assess applications and select participants
• Contact you about your application status
• Process your registration and ticket payment, and issue tax receipts
• Organise event logistics (catering, name badges with a code that links to your profile, and so on)
• Send event updates and information
• Run the program and publish the sessions that go ahead
• Operate profiles, the attendee directory and messaging, as far as the visibility choices you make allow
• Send you post-event surveys for feedback to improve future events
• Meet our legal obligations, such as keeping tax records

We may also use aggregated and anonymised information to report on the event.

Updates mailing list: if you sign up for Unconference updates, we'll use your email address for Unconference updates only. We'll ask before adding you to any other AISANZ communications, and you can unsubscribe at any time using the link in any email we send. If you're already subscribed to AISANZ communications, signing up here doesn't change that.

We do not sell your information or share it with third parties for their marketing.

Photography

We may take general photos at the event. If you don't want to appear in photos, tell an organiser on the day. If a photo of you has been published and you want it removed, email michael.kerrison@aisafetyanz.com.au.

Who has access and overseas disclosure

Your information is accessed only by:

• The event organising team (Michael Kerrison and Alexander Saeri)
• Good Ancestors staff, where needed to operate this site and handle payments, receipts and financial records
• The venue and caterer, for the details they need (for example, dietary requirements and numbers)
• Service providers necessary for event delivery, listed below

When we disclose information to overseas recipients, we remain accountable for compliance with the Australian Privacy Principles.

Your rights

You can:

• Request a copy of the information we hold about you
• Ask us to correct inaccurate information
• Request deletion of your information at any time (before, during or after the event), except financial records we must keep by law
• Withdraw consent for us to contact you about the Unconference or future events

To exercise these rights, email michael.kerrison@aisafetyanz.com.au. We'll respond within 30 days. You can also update your profile, change your directory choice or delete your account from your dashboard.

Data quality: we take reasonable steps to ensure the personal information we collect is accurate, up to date and complete. Please let us know if your details change.

Retention

• Profile, registration and messages: kept while your account exists.
• Financial records (orders, receipts, payment references): at least 7 years, as Australian tax law requires.
• Applications: kept for assessment and for planning future events, unless you ask us to delete them.

Data security

We take reasonable steps to protect your information, including:

• Storing data in password-protected systems
• Limiting access to the people listed above
• Using established, secure platforms

If a breach occurs that is likely to cause serious harm, we will notify affected people and the Office of the Australian Information Commissioner under the Notifiable Data Breaches scheme.

Changes to this statement

We may update this statement occasionally. We'll note the update date at the top of this page.

Making a complaint

If you have concerns about how we've handled your personal information:

• Contact us at michael.kerrison@aisafetyanz.com.au with details of your complaint
• We'll acknowledge your complaint within 7 days and respond in full within 30 days
• If you're unsatisfied with our response, you can contact the Office of the Australian Information Commissioner (OAIC): website www.oaic.gov.au, phone 1300 363 992, email enquiries@oaic.gov.au

Questions?

If you have questions about how we handle your information, contact us at michael.kerrison@aisafetyanz.com.au.